It’s Thursday, September 11. Group business isn’t dead but their booking window is on life support. Marriott is wiring up an “agentic mesh” of AI, while new data says guests can’t even figure out their light switches. From shrinking lead times to tech that frustrates instead of delights, the smartest hoteliers are asking: where’s the ROI hiding in all this chaos?

🎧 Special shoutout to Julius Anders from the European hyper-scaling startup hotel brand Numa for joining us on the HotelTechInsider podcast this week. Numa has leveraged next gen tech to scale to 116 properties and €2 billion in real estate assets under management in just 6-years since it was founded in 2019. Want to find out how they’re scaling so rapidly? Listen now

 

TOGETHER WITH PROFITSWORD BY ACTABL

People Interested in Profitsword’s Business Intelligence Platform Always Ask Us:

1 – “Is this just another tool that adds more work for my team?”
Not at all. Before Actabl, Mid-Continent Hospitality was stuck in a world of spreadsheets, fragmented systems, and hours of manual reporting. With ProfitSword and Hotel Effectiveness, they automated reporting, centralized data, and eliminated tedious manual processes. Their GMs went from chasing numbers to making smarter, faster decisions—and actually had time to focus on guests again.

2 – “How long does it take to see results?”
Pretty quickly. Mid-Continent reduced labor costs within 5 months of using Hotel Effectiveness—while increasing occupied rooms by 5,000 year-over-year. The shift to real-time labor insights and automated reporting meant immediate improvements in efficiency and accountability.

3 – “Will it work across all our brands and independent properties?”
Yes—seamlessly. Mid-Continent manages 23 properties across Hilton, Marriott, and IHG. Actabl helped them unify operations under a single source of truth with a two-way integration between ProfitSword and Hotel Effectiveness. One dashboard. One strategy. Zero chaos.

4 – “What kind of support can we expect?”
Ask Mid-Continent’s team: they got personalized onboarding, fast answers, and a real partner—not a ticketing system black hole. Actabl doesn’t just hand over software. They help you implement, improve, and thrive.

GOING DEEPER

1. Hotel Execs Struggle to Keep Up with Rapidly Shifting Group Booking Behavior

Sales teams across the U.S. report that group booking lead times are tightening, even as RFP volume stays healthy. Planners are booking closer to event dates, creating challenges for revenue forecasting and space management. Hotels are adapting with multi-year agreements, targeted SMERF group outreach, and flexible event packages to maintain group business stability.

🎯 Why it matters: Shorter booking windows make group business more volatile, complicating pricing and staffing. Traditional long-cycle sales strategies are no longer enough—success now hinges on responsiveness, segmentation, and proactive deal structures that meet planners where they are.

🔑 Key takeaway: Hoteliers should embrace AI and advanced revenue systems to better evaluate group profitability (not just topline revenue!) but remember that human judgment remains critical. Technology can guide and surface insights, but final decisions still require experienced sales and revenue leaders to weigh relationships, brand fit, and long-term value. Read More →

2. Hotels.com Study Finds Guests Struggle With Guestroom Tech

A Hotels.com survey reveals that while 56% of hoteliers feel pressure to upgrade in-room tech, many guests are struggling to operate “smart” lighting, entertainment, and climate control systems. Nearly half of hotels now offer tech walkthroughs at check-in to reduce frustration, while demand remains strong for simpler, “ComfortTech” features like smart TVs and adjustable lighting.

🎯 Why it matters: Tech meant to elevate the guest experience can backfire if it creates friction. Confusing interfaces risk lowering satisfaction scores, while intuitive enhancements build loyalty. The tension underscores the need to balance innovation with usability.

🔑 Key takeaway: Hotel executives should prioritize guest-friendly technology. Focus on features that are intuitive, self-explanatory, and enhance comfort rather than overwhelm. Over-engineering risks turning “wow” moments into pain points. Simplicity can be a competitive advantage! Read More →

3. Marriott Builds AI “Agentic Mesh” to Power Operations

Marriott is developing a cloud-native AI architecture, dubbed an “agentic mesh,” that integrates across reservations, property management, loyalty, and customer service. Early pilots include generative AI for SEO, call center support, and workflow automation. The system emphasizes security, governance, and scalability to ensure responsible deployment.

🎯 Why it matters: Marriott’s strategy signals a shift from isolated AI experiments to enterprise-wide AI operating systems. By embedding AI into the organizational fabric, rather than siloed pilots, the brand is positioning itself to unlock efficiency, personalization, and resilience at scale.

🔑 Key takeaway: Hoteliers should view Marriott’s move as a blueprint for enterprise AI adoption. The future isn’t about one-off AI tools, but about building flexible, secure infrastructure that supports multiple use cases across the business. Start small, but design for scale. Read More →

 

TOOLS & TACTICS

⚒️ Hotel Tech Tools You’ve Gotta Try

Actabl: Turn powerful BI data into actionable insights that maximize profits.

ROH: Automate sales and finance to save time and capture more revenue.

Plusgrade: Unlock new revenue by automating targeted guest upgrade offers.

Shiji: Cloud-based PMS with fully integrated unified guest profiles.

Canary Technologies: Powerful but simple AI powered digital guest journey platform.

Hireology: Find and hire reliable staff faster to fill key hotel roles.

 

AROUND THE HOTEL INDUSTRY

Other hospitality happenings this week

📉 Hotel and travel M&A deals slump as high borrowing costs sideline investors and shrink deal size.

🤖 Starbucks turns to AI and AR to automate stock counts, cutting hours-long tasks to minutes.

🍽️ J.D. Power: Falling F&B scores drag down hotel guest satisfaction as complaints grow around value and service speed.

☁️ Oracle’s Opera Cloud becomes Accor’s mission control, unifying operations across thousands of properties.

🔍 A behavioral study reveals to hotels that AI search is reshaping how travelers choose brands.

📈 Analysts predict agentic AI will drive faster decisions, boosting look-to-book ratios.

🏨 Luxury hotels keep outperforming economy segment as wealthy travelers show little price sensitivity.

🧹 Experts say poor data hygiene risks undermining AI rollouts in hospitality tech stacks.

⚖️ Google strengthens its dominance in travel search despite antitrust challenges.

💳 Accor combines paid perks under one global brand with ALL Accor+.

🪤 Hidden fees baked into AI search trip up travelers who book through automated systems.

🥃 Whisky lovers will soon check into Ardbeg House, Islay’s new themed hotel.

🌏 Agoda plants an AI hub in Bangkok to lure top engineers away from Silicon Valley.

🔐 Hotels risk exposure by trusting unverified AI agents with sensitive guest data.

🎨 Accor’s design awards highlight eco-friendly, wellness-driven hotel concepts.

🌱 The right tech tools can reduce burnout and boost morale at small hotels.

 

PODCAST OF THE WEEK
Numa Head of Operations on Scaling Front Desk Free Hotels

What if you could run a 160-property hotel portfolio without a single traditional front desk? In this episode of Hotel Tech Insider, Julius Anders, Head of Operations at Numa, reveals how his team is redefining hospitality with technology at its core.

Key Takeaways:

  • AI-Driven Decision Making: How Numa uses data, automation, and AI to save up to 60% in payroll costs.

  • Guest Experience Reimagined: What a fully digital guest journey looks like—from booking to checkout—without a front desk.

  • Build vs. Buy Strategy: Why Numa develops 60% of its tech in-house and how that shapes innovation and operational agility.

With consumer behavior shifting and traditional hotel models under pressure, this conversation offers a roadmap for future-ready operations.

👉🏼 Check out the interview on Apple Podcasts or Spotify.

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